File Clerk  What They Do

Just the Facts

Files correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locates and removes material from files when requested.

This career is part of the Business, Management and Administration cluster Administrative and Information Support pathway.

A person in this career:

  • Scans or reads incoming materials to determine how and where they should be classified or filed.
  • Inputs data, such as file numbers, new or updated information, or documents information codes into computer systems to support document and information retrieval.
  • Performs general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
  • Sorts or classifies information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Answers questions about records or files.
  • Keeps records of materials filed or removed, using logbooks or computers and generates computerized reports.
  • Adds new material to file records or creates new records as necessary.
  • Gathers materials to be filed from departments or employees.
  • Finds, retrieves, and makes copies of information from files in response to requests and delivers information to authorized users.
  • Tracks materials removed from files to ensure that borrowed files are returned.


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Office Clerks, General

Working Conditions and Physical Demands

People who do this job report that:

  • You would often handle loads up to 10 lbs., sometimes up to 20 lbs. You might do a lot of walking or standing, or you might sit but use your arms and legs to control machines, equipment or tools.
  • Work in this occupation involves using your hands to hold, control, and feel objects more than one-third of the time
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves making repetitive motions more than one-third of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Brand Recorder -- Records brand marks used to identify cattle, produce, or other commodities, to facilitate identification.
  • Computer Tape Librarian -- Classifies, catalogs, and maintains library of computer tapes.
  • Intelligence Clerk -- Collects and organizes intelligence information from various established sources for production of intelligence documents.
  • Medical Records Clerk -- Compiles, verifies, types, and files medical records of hospital or other health care facility.
  • Office Assistant -- Performs a combination of clerical duties requiring limited knowledge of systems or procedures.
  • Police Records Clerk -- Compiles daily duty roster and types and maintains various records and reports in municipal police department to document information, such as daily work assignments, equipment issued, vacation scheduled, training records, and personnel data.
  • Administrative Support Technician --